Revised 2/2024
BYLAWS OF
Enumclaw Jr. Hornets Football Club
UBI: 604-020-092
Federal EIN: 81-3587953
ARTICLE I.
Name and Address
The name of this corporation will be Enumclaw Jr. Hornets Football Club (the “Jr. Hornets”). The board of directors may designate other names for specific activities and programs as it deems appropriate. The principal office will be located at a place that the Board determines to be reasonable from time to time.
ARTICLE II.
Purposes
Section 1 Purposes and Powers
The Jr. Hornets is registered as a non-profit organization in the state of Washington under the Washington Nonprofit Corporation act (the “Act”) and is qualified for federal tax-exempt status by the Internal Revenue Service (IRS).
The Jr. Hornets is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 2: Tax Exempt Status
As an organization seeking non-profit status under Section 501(c)(3) of the Internal Revenue Code, or other corresponding section of any future federal tax code or section that may apply, the Jr. Hornets will adopt a conflict of interest policy that adheres to the requirements of the IRS, which will be attached to the bylaws as Attachment A.
Upon the dissolution of the corporation, assets will be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or will be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of will be disposed of by a Court of Competent Jurisdiction in the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court will determine, which are organized and operated for such purposes.
Section 3: Specific Purposes
The Jr. Hornets specifically intends to teach health and guiding life principles through the sport of football and cheerleading in and around Enumclaw, WA, as a member of the Narrows Youth Football League (hereinafter NYFL) or such other league as the Board determines is in the best interest of the Jr. Hornets. The Jr. Hornets will also provide the guidance, organizational and facility resources to further positive social and physical development and conditioning of youth through an organized program of athletics for boys and girls of the Enumclaw area and to teach fundamentals of health pertaining to youth sports and development.
To develop in these youth the highest moral and ethical standards and good sportsmanship, that will help them to:
Develop self-confidence and self-respect.
Grow as citizens of their communities and as responsible members of their families.
Realize that physical fitness and wellbeing are conditions to be achieved and maintained.
And aid in whatever measure possible, the development of the children's capacities for leadership and responsible use of such capacities in their communities.
Section 4: Rules
The corporation shall have the authority to enact Rules and Regulations consistent with these Bylaws and the Articles of Incorporation for the conduct of competitions and operations of the corporation.
ARTICLE III.
Membership
The Jr. Hornets welcomes into its membership persons of all races, cultural groups and religious faiths who wish to join and cooperate in the above purposes and objectives. Jr. Hornets selects its key leadership, staff, Officers, directors, committee and activity leaders on the basis of their commitment and ability to achieve the objectives of the organization.
Membership in the Jr. Hornets is activated by participation of a player or parent in the Jr. Hornets football or cheer program. The general membership of the Jr. Hornets will consist of all persons of goodwill who promise to observe and abide by its Articles of Incorporation, Bylaws, and the rules and regulations adopted by the corporation.
ARTICLE IV.
Officers and the Board of Directors
Section 1: Executive Committee
The Executive Committee of the Board of Directors will consist of the following Officers of the Jr. Hornets: President. Vice-President, Secretary, Treasurer, Athletic Director, and Cheer Director.
Section 2: Governance
The governance of the Jr. Hornets will be under the direct supervision of the Executive Committee of the Board of Directors.
Section 3: Board of Directors
The remaining Board of Directors (individually, a “Director”) consists of the following offices: Mediator, Equipment Manager, Website Director, Registrar, Director of Publicity, Director of Fundraising, Apparel Coordinator, Concessions Director, Director of Logistics, and the Head Coach from each Jr. Hornets team (football and cheer).
Section 4: Compensation
No Director may receive compensation for their services as a Director but may receive reimbursement for expenditures incurred on behalf of the Jr. Hornets, provided such reimbursement follows the Reimbursement Policy set forth by the Executive Committee. Each Director and Head Coach will receive a discount on registration fees of 50% for each of their child(ren) participating in the Jr. Hornets program.
Section 5: Terms of Office
Directors will be elected every other year in November at a general membership meeting with the following positions being elected in even years: President, Secretary, Athletic Director, Cheer Director, Equipment Manager, Website Director, Director of Fundraising, and the Mediator. All other positions not identified in the preceding sentence will be elected in odd years.
Each board position will have a minimum of a two (2) year term starting with the 2015 Jr. Hornets Board. Each position may be voluntarily vacated at the end of a one-year term and that board member may still be eligible for any other vacant position on the board. There is no maximum term limit for board members in good standing.
A vacancy in any Officers/Directors position may be filled by the affirmative vote of a majority of the remaining Officers though less than a quorum of the board. An Officer/Director who fills a vacancy will serve for the unexpired term of his or her predecessor in office.
Section 6: Roles and Responsibilities of the Board of Directors
Section 6.1: President
The President of the Executive Board will be responsible for the day-to-day business management, including, but not limited to the following activities:
Discharge the duties generally pertaining to such office and will execute all deeds, conveyances, contracts and documents on behalf of the Association and with the limitations imposed by the Bylaws of Jr. Hornets.
Preside at all monthly elected Officers meetings and the annual general membership meeting of the Jr. Hornets. The President may, at his/her sole discretion, call a meeting at any given time for the Executive Board.
Section 6.2: Vice President
The Vice President will perform the duties of the office of the President in the absence or disability of the President, in addition to the following:
Preside as coordinator of all standing or special committees.
Perform such other functions as the President may direct from time-to-time.
Will collect all background check forms from the Athletic Director and Cheer Director and follow to completion.
Act as a coordinator for Team Parent and other volunteer coordination activities.
Contracts and coordinates for team and individual pictures with approval from the board.
Contracts and coordinates year-end trophies, as warranted, with approval from the Athletic Director and Cheer Director.
Section 6.3: Secretary
The Secretary of the Executive Board will perform the following duties:
The secretary will make records of all the general membership, executive board and special meetings of the Jr. Hornets.
Be custodian of the minutes of the meetings.
Be responsible for the receipt of correspondence for the organization and for the Jr. Hornets replies. Compile and be custodian of the Board member's addresses, emails, and phone numbers. Call roll when required. Distribute information, bulletins and materials at monthly meetings.
Keep records of committees and committee membership. Assure that all data pertinent to the office are current by the last month of said term of office and will surrender all records of said office to the designated successor in charge.
Section 6.4: Treasurer
The Treasurer will be directly responsible to the President for general supervision of the receipt, custody, and disbursement within established
limitation of all funds of the organization under and in accordance with such authority and direction as the President will make from time-to-time, and will be required to make reports to the President and membership at each meeting with reference to the duties of said office. He or she will also:
Establish and maintain a system of accurate accounting.
Obtain President's approval of payment of bills or statements.
Make disbursements by cash or check bearing the signature of one of the two designated signers. The Treasurer(s) can be one of the authorized signers with the approval of the board.
Report at each meeting the current status of receipts and disbursements, both orally and in writing.
Present a seasonal report at the November general meeting.
Present a detailed accounting repo1i at the January board meeting.
Present to the auditing committee for examination all books, records, statements and any other instruments pertaining to the duties and functions of said office necessary for proper audit.
Maintain a petty cash fund during the season.
Surrender to the designated successor all records, books, accounting, monies, and other Association property related to said office at such time the successor is elected.
The Treasurer should mark down what the deposits are that are made into the Jr. Hornets accounts and any and all checks that are written must be explained, so that any Executive Board member can pick up the check register & know what has taken place.
Any and all refunds should be marked with the player’s name.
Handle League insurance requirements and ensure proper insurance is procured for each season.
Section 6.5: Athletic Director
The Athletic Director will be directly responsible to the President for the formulation, implementation and day-to-day administration of all athletic programs of the Association. He or she will also:
Nominate only those persons for coaching positions that are qualified, and have
demonstrated high moral standards, and who can instill a sense of good sportsmanship and fair play in the youth membership.
Obtain Executive Committee approval of all candidates for all football coaching staff positions.
Conduct on a continuous basis, training sessions classes and critiques for football coaches, assistant football coaches, and youth that have displayed an interest in future coaching.
Maintain accurate records of the coaching staff at minimum consisting of full name, address, and past experience.
Attend all football athletic events and transactions/meetings conducted on behalf of the Jr. Hornets with any organizations (such as Narrows Youth Football League, King County Parks and Recreation Department, etc.).
Assure that planning, staffing, training, and coordination are initiated prior to the start of each athletic season.
Will be responsible for making sure every coach (head and assistant) is USA Football Heads Up certified before the start of training camp the last full week of July.
Will be responsible for having all league forms available at each game for all teams/squads (football and cheer).
Provide team statistics to the Public Relations Coordinator.
Perform other responsibilities as may be directed from time-to-time by the President.
Responsible for calling in or emailing all game day scores to the NYFL Athletic Director (or to the person and in the manner identified by the league).
Responsible for directing game day set-up.
Section 6.6: Volunteer Director
The Volunteer Director will be responsible to the president for coordinating and organizing all Volunteer activity. He or she will also be responsible for:
Setting up all home game volunteering activities.
Keeping and maintaining accurate volunteering records.
Responsible for implementing, keeping and maintaining accurate record of Registration log for Mandatory Volunteer Commitment
Responsible for reporting at annual meeting Volunteer Status
Section 6.7: Cheer Director
The Cheer Director will be responsible to the President for the day-to-day administration of the cheer program, including recruiting the remaining coaching staff (adult and youth). He or she will also:
Obtain Executive Committee approval of all candidates for all cheer coach positions and nominate only those persons for coaching positions that are qualified, have demonstrated high moral standards, and who can instill a sense of good sportsmanship and fair play in the youth membership.
Attend all cheer athletic events and transactions/meetings conducted on behalf of the Jr. Hornets with any organization. Assure that planning, staffing, training and coordination are initiated prior to the start of each athletic season.
The Cheer Director will work with the cheer coaching staff in making up of the cheers, stunts, and dance routines for the current football season and cheer competitions. Be responsible for cheer equipment and coordinate with cheer coaching staff to propose any cheer purchases to the elected board for approval.
Section 6.8: Equipment Manager. The Equipment Manager is responsible to the President for overall coordination of all athletic equipment requirements of the Jr. Hornets and will:
Establish and maintain accurate and thorough records of Jr. Hornet football equipment, including conducting an inventory at the beginning and end of each season, and provide a report to the board on the outcome of each inventory.
Be responsible for issuing all equipment to each football team.
Oversee purchasing any and all football equipment with approval of the board and consistent with spend protocols and procedures.
Conduct random equipment checks for repair, re-certification, and replacement needs and report back to the board.
Request authorization of the Executive Committee prior to expenditures more than fifty dollars ($50.00).
Section 6.9: Director of Publicity
The Director of Publicity's primary function will be to publicize through local and other appropriate metropolitan media the activities and functions of the Jr. Hornets and is responsible for:
Producing season programs as requested by the board. Programs will include pictures, advertising, sponsors, team pictures, team rosters, and league information.
Writing and distributing information updates to all Jr. Hornet members, as needed or requested by the Board.
Section 6.10. Website Director
The Website Director’s primary function is to establish, maintain and manage all Internet site(s) and the distribution of electronic communications of Jr. Hornets.
Section 6.11: Director of Fundraising
The Director of Fundraising’s primary function is to coordinate all fundraising efforts directed by the Board. All fundraising ideas and expenditures must have Board approval, and the results of all fundraising efforts will be reported to the Board, and such reports will include a profit and expense analysis.
Section 6.12: Director of Logistics
The Director of Logistics will be responsible for organizing and scheduling with the Enumclaw School District or other organizations, field or property use for all practices, games, and events. This includes both football and cheerleading. This includes, but is not limited to:
Ensuring that all Facilities Use Forms are completed prior to any practices, games, and events.
Liaise between the Jr. Hornets and Enumclaw School District for all field and facility usage. S/he will receive complaints or issue complaints to the school district administration or any other entity for which the Jr. Hornets have procured field or facility usage.
Coordinate all operations and maintenance of assets of the Jr. Hornets. d. Assist the Fundraising Coordinator in any events.
Work directly with the President with any issues or concerns with the above duties.
Section 6.13: Registrar
The Registrar is responsible for compiling, modifying, and maintaining all player information from the initial sign up phase to placement on a team. The Registrar tracks the completeness and accuracy of registration fees received vs. outstanding in coordination with the Treasurer. The Registrar ensures compliance with the NYFL and Jr. Hornets Bylaws, in particular, all rules regarding the division of teams and proper numerical balance at every level.
Duties include:
Prepare rosters for each team and ensure all required forms are complete and accurate as required by the league.
Maintain an accurate record and database of all teams to include Head and Assistant Coaches, Players and Team Parents. Return all records at the end of the season to storage.
Provide player information as required.
Section 6.15: Director of Concessions
Duties of the Director of Concessions include:
Coordinating concessions and the snack shack for practices, events and all home games.
Setting prices, ordering concessions items, and posting concessions menus for attendee reference.
With the assistance of Team Parent, coordinate, and train volunteers for concessions.
Have proper state health requirements posted and maintained.
Section 6.16: Head Coaches
Head Coaches have a responsibility to administer the day to day training and competition of the team for which they are assigned. Their primary role is to instill a positive attitude in the Jr. Hornets organization, primarily with the youth on their team children, and team them the fundamentals of the sport of football. Head coaches are responsible for:
Attending all coaches' meetings set up by the Athletic Director. Cheer coaches are required to attend all coaches' meetings set up by the Cheer Director. All coaches may be required to attend other meetings that are set up for our league.
Identifying equipment needs at the beginning of the season and notifying the Athletic Director of such a need.
Returning all Jr. Hornets equipment at the end of each season for which they have checked out.
Article V.
Committees
Section 1: Standing Committees
The Vice President will appoint the necessary standing committees and the chairperson(s) of those committees. Standing Committees can be composed of members of the Board as well as members of the Jr. Hornets organization. Standing Committees will be as follows:
Scholarship Committee -This committee will evaluate each request for a waiver/reduction of registration fees. Committee members should consist of the Vice President and Treasurer. See Section 2 of Article IX addressing waivers of enrollment fees.
Fundraising Committee. This committee will assist the Fundraising Director in all fundraising efforts of the Jr. Hornets. All fundraising efforts by the Fundraising Committee must be approved by the Executive Committee.
Section 2: Special Committees
The Vice President may appoint special committees from time-to-time as deemed necessary and appropriate to further the interests of the Association. Such committees will be dismissed at the conclusion of their purpose unless extended by the Vice President.
Article VI.
Meetings
Section 1: Executive Committee
The Executive Committee of the Board of Directors will hold at least 3 committee meetings each year, at a reasonable time and place designated by the President. The President may designate additional meeting dates as needed to effectively run the operations of the Jr. Hornets. One-third of the Executive Committee then sitting may, by written request, schedule additional meetings. The Vice President has the authority to call a meeting in the absence of the President.
Section 2: Special Meetings
The President may call special meetings of the elected Board of Directors. The prime consideration in such instances will be whether timely notification to the elected Directors can be effected before the meeting.
Section 3: General Membership Annual Meeting
There will be an annual meeting of the general membership which will be held in lieu of the Board of Directors meeting in the month of November, for the purpose of presenting an annual report from the President and holding an election of Officers for the following season.
Section 4: Quorum
To have a quorum, the Jr. Hornets must have two-thirds (2/3) of the Executive Committee or at least 50% of the members of the Board of Directors, other than the President, present at the meeting.
Section 5: Calendar Year
The Jr. Hornets will operate on a calendar year January to December.
Section 6: Meeting Action(s)
Any action which could be taken at a meeting of the members may be taken without a meeting if oral consent setting forth the action so taken is agreed upon by all members entitled to vote with respect to the subject matter thereof. Any such consent will be inserted in the minute book as if it were the minutes of a meeting of the members.
Section 7: Conflicts
If any member of the Board of Directors feels there may be a conflict between a Board member(s) regarding a coach or assistant coach, an election by the remaining Board members will take place to decide whether that Director should remain in attendance during a discussion of the particular situation at issue.
Section 8: Absence from Meetings
A Director that has missed three or more consecutive meetings may be removed by a majority vote of the Board members then sitting. An Executive Committee member may be removed for any reason by a vote of two-thirds of the members then sitting.
Section 9: Vacancies
Vacancies may be filled at any time by a majority vote of members then sitting.
Section 10: Governing Body
The Executive Committee of the Board of Directors (the “Executive Committee”) will constitute the governing body of the Jr. Hornets. The Executive Committee will manage the business and affairs of the corporation and it will have all powers necessary to carry out the objectives of the corporation as set forth in Article II (Objectives). The Executive Committee may accept, on behalf of the Jr. Hornets, any contribution, bequest, or devise. The Executive Committee will have the authority to hire and dismiss a director as necessary in order to carry out the objectives of the organization.
Section 11: Meeting Notice – Regular Meetings
Board members will receive ten days’ notice of regularly scheduled meetings. This notice may be given in writing, email, in person, by telephone, or by any other reasonable method.
Section 12: Waiver of Meeting Notice – Executive Board
An Officer may, in writing, waive notice of any meeting of the Executive Board either before or after the meeting, and such waiver will be deemed the equivalent of giving notice. Attendance of an Officer at a meeting will constitute a waiver of notice of that meeting, unless attendance is for the express purpose of objecting to the transaction of business because the meeting has not been lawfully called or convened.
Section 13: Meeting Adjournment
A meeting of the board of directors may be adjourned. Notice of the adjourned meeting or of the business to be transacted there, other than by announcement at the meeting at which the adjournment is taken, will not be necessary. At an adjourned meeting at which a quorum is present, any business may be transacted which could have been transacted at the meeting originally called.
Section 14: Action by Consent
If all the Officers at least 50% severally or collectively consent in writing to any action taken or to be taken by the corporation, the action will be as valid as though it had been authorized at a meeting of the board.
Section 15: Attendance by Telephone
If a member is not reasonably able to attend a meeting, a majority of the members present may authorize participation by telephone, so long as the absent member can hear, or be advised of the discussion of business, and other members can hear, or be advised of the absent member's votes or comments. A member participating by telephone may count toward a quorum.
Section 16: Resignation
Any director or officer may resign at any time by giving notice of resignation to any officer of the board.
Section 14: Proxy Voting
There will be no proxy voting. Provided, however upon a vote of two-third members then-sitting, the Board may allow proxy voting on a specific resolution, provided that a copy of the resolution is to be distributed to members at least 30 days prior to the meeting at which proxy voting on the resolution is proposed.
Section 19: Compensation of Board Members
No member of the Board of Directors may receive any salary or compensation for their services as a board member. No member will receive any service or benefit not provided to the general public. Members may receive reimbursement for out of pocket expenses incurred while conducting authorized business on behalf of the corporation. Members will be entitled to receive reasonable fees for goods or services rendered to the corporation in capacities other than as members of the board.
ARTICLE VII.
Standing Rules
Section 1: General Rules
Since the Jr. Hornets profess high moral standards and good sportsmanship as sound personal characteristics essential to proper development of the youth of our community; the following standing rules are prescribed: a. Any coach or member of this Club, who uses profanity, vulgar, obscene or abusive language in the presence of any member of the Association will be subject to disciplinary actions.
All home games hosted by Jr. Hornets will recognize the flag of the United States of America and national anthem prior to every game by the home and away teams.
All Jr. Hornets Bylaws and Parent/player code of conduct will be posted and available at any time on the Jr. Hornets website.
Play time: For Little Tikes, Mighty Mites and Pee Wee Each football player will receive a minimum of six (6) plays per game. For Bantams, each football player will receive a minimum of four (4) plays per game. For Juniors, each football player will receive a minimum of two (2) plays per game. For Cruisers, there is no minimum play guarantee, play time is determined by coaches. All these are guaranteed providing there are no extenuating circumstances (e.g., player does not want to play, injury or safety concern)
Any coach or member of the Jr. Hornets who use physical force on a participating youth will be subject to immediate dismissal by the Athletic Director with the approval of the President, or another member of the Executive Committee (in the absence of the President or Athletic Director). (Example: grabbing of head gear, overzealous examples of football techniques, etc.).
Parents will not interfere with the coaches or coaching activity, unless said parent is a member of the accepted and trained staff The Athletic Director will be contacted concerning all coaching matters for both football and cheer.
Playtime for all players falls strictly under the coach's discretion, and not wider parents or board direction.
The coaching staff and Executive Committee will remain diverse, i.e., coaches cannot hold elected office of appointments and remain on the coaching staff unless approved by the Board. Board members will not interfere with the coaching efforts, except in the performance of a designated responsibility.
Coaches will recommend the issuance of all awards for athletic participation or for a team parent (the person who volunteers to help the coach) and are to be approved by the rest of the coaching staff of said team.
Any board member, coach, or parent owing the Jr. Hornets or any subsidiary of the Jr. Hornets any monies from registration, fundraisers, equipment, uniforms, etc., after October 31st of that year, is barred from running for any board position or coaching/ assistant position for one year, and the debt must be paid before the next season begins.
Coaches will be in charge of selecting two team parents (team mom or dad) from their team roster prior to the start of practice and identifying that person to the President or Vice President. ***Team parent and head coach familial relationship: team parent may be of familial relations (spouse, partner, parent, sibling, etc.) to head coach but will require executive board review and approval prior to being selected.***
CHEER:
Sideline/Game Day Cheer will be open to everyone of all abilities between the 2nd-8th grade in the Fall of upcoming year. Sideline/Game Day Cheer will start with a training camp around the end July and start their practices the first week of August. Practices will be required. Practice will go down to one day a week when school starts with games being on Saturdays unless otherwise stated.
Teams will be formed based on grade level taking into consideration of squad sizes. Siblings of football players will be the only guaranteed squad placement. Cheer Director will Announce squads 3rd week of August.
Game Day Cheer season ends after the last football game, approx late-October.
****Competition/Elite Cheer
To be eligible to compete with Enumclaw Jr Hornets Elite, all cheerleaders must actively participate in the current year’s sideline season. The cheerleaders must also demonstrate extreme dedication and positive attitudes throughout the entirety of the sideline season. Tryouts will be the first week of August and the Team placements announced in by the third week of August.
Teams will be formed based on performance and needs of the choreographed routine. We do reserve the right to ask cheerleaders to sit out for a competition or for the season if we notice a lack of dedication and/or skill level that is below the rest of the team, but we will always give cheerleaders an opportunity first.
Competition/Elite teams will have their own registration fee aside from sideline/game day cheer. All Competition/Elite cheerleaders will need to be entering 3rd-8th grade fall of upcoming season
Team placement will be evaluated by 3 individuals outside of Cheer Director and Head Coach.
Competition Cheer runs concurrent to game day season, September-January practice dates and times may vary.
Additional competition equipment will be required. (example; poms, bow, team jacket, shoes)
Rules and guidelines for cheerleaders, football players, coaches, and parents will be voted on by the Board for approval.
The Jr. Hornets will follow the high school and retain the mascot the Hornet and the official colors of Athletic Gold, Black, Maroon and White, for all cheerleader and football uniforms and will maintain these colors and mascot for all Jr. Hornet’s items and events.
All head coaches must have attained the age of 18 years or older in order to hold a Head Coach position with Enumclaw Jr. Hornet Football Club.
Section 2: Disciplinary Action(s)
The Executive Board will have the authority to suspend, discharge or otherwise discipline any player, coach, league officer or other person whose conduct is in violation of the rules and regulations of junior football, these Bylaws, and/or is considered to be detrimental to the best interest of the Jr. Hornets.
Persons subject to such discipline will have the right to a hearing before the Executive Board before such discipline is imposed.
In the event the discipline procedures involve a player under the age of 18, that person's parents or guardians will be invited to attend the hearing with the person concerned.
Persons, youth or adults, who refuse to comply with the rules of NYFL or the Club, may be considered for disciplinary action.
Executive Board may impose one of the following penalties, which, in their opinion, seems to match the severity of the offense :
Section 3: Warnings
The offending person is to be advised in writing of the offense and further advised that repetition of the offense will result in more severe penalties.
Section 4: Suspension
The offending person is to be advised in writing that s/he has been suspended from all activities for a specific number of games or days, by the Executive Board, as applicable.
Section 5: Dismissal
The offending person is to be advised in writing that s/he has been barred from present and future participation in the Jr. Hornets permanently or for a specific number of years by the Executive Board, as applicable.
Article VIII.
Refunds
Section 1: Refund Policy
The refund policy is to be posted on the Jr. Hornets website prior to the time of registration.
If a parent elects to withdraw their child from the program prior to the start of training camp, a full refund will be provided, less any fees identified in the Refund Policy, once all equipment has been returned to the Jr. Hornets.
Refunds will only be made when the refund form is filled out and submitted to the Treasurer and approved by the Executive Committee. Refunds may take up to ten (10) working days to process (not following the refund policy will only delay the refund).
Under special circumstances the Executive Committee can elect to review individual refund requests on a case-by-case basis.
Definition of first practice: First practice is the scheduled first practice for all players as dictated by the board for that year. First practice does not mean the first practice attended by a child.
Article IX.
Registration Fees
Section 1: Registration and Fees.
Registration fees will be set by the governing body of Jr. Hornets each season.
Parents must sign a Parent/Player code of conduct at the time of registering his or her player(s) or cheerleader for participation in the Jr. Hornets.
As a part of the registration fee, there will be an additional Volunteer Commitment fee to be determined and set by the governing body of Jr. Hornets each season. In the event a participating family does not complete their mandatory volunteer shift requirements, the Volunteer Commitment Fee will be due and payable at the conclusion of the season.
Section 1A: Spring League and Competition Cheer
For players participating in our spring league and/or cheer competition season, there is an additional registration fee for those seasons and will be set by the governing body of the Jr. Hornets each season.
Section 2: Waiver of Registration Fees – Registration Scholarship Program
lf a child's family is unable to pay the registration fee(s), the family is encouraged to fill out an application form for the Registration Fee Scholarship Program, which may cover all or a portion of the registration fee(s). The Scholarship Program will include the following requirements:
A written agreement will outline the responsibilities of the parent/guardian toward the Jr. Hornets at the time a Registration Scholarship is granted.
Where financial need is established and where the parents/guardians are capable, the parents/guardians are expected to contribute time and labor equivalent to the value of the registration fee.
If the family qualifying for a waiver of registration fees has more than one participant in Jr. Hornets, then the parents/ guardians will volunteer their time in proportion to how many children they have in the program. (Example: Four children would require volunteering four (4) times the amount of time required for one child).
All Waiver of Registration Fees applications will be reviewed by the Scholarship Committee following tryouts (or at the meeting closest in time to the receipt of the application by the Scholarship Committee).
If the registration form does not include a commitment letter from the parents/guardians, then the application will not be considered (barring unusual circumstances) and the child will not be allowed to participate.
If the participant's parents/guardians do not adhere to the guidelines of the oral agreement, then the child will not play the next week of practice or participate in any games until another arrangement can be agreed to by the Board and the parents/guardians.
No special consideration is to be given by the Scholarship Committee based on friendship or family relationship. AU applications are to be evaluated solely on the basis of financial need.
Article X.
Equipment, Uniforms and Insurance
Section 1: Equipment and Uniforms
The Equipment Manager will coordinate the issuance of all uniforms, supplies and equipment for football. The Cheer Director and Head Cheer Coach will coordinate the issuance of all uniforms supplies and equipment for cheer.
Parents or guardians will be responsible for the purchase of their Football and Cheer equipment. Equipment minimum for football includes helmet, shoulder pads. hip pads, thigh pads, game pants/jersey and practice pants/jersey. Equipment minimum for cheer includes the shell, skirt, sleeves, briefs, socks, bow, shoes, and warmups.
Ordering will be done by the end of March for football, and the end of May for cheer for the upcoming season.
Section 2: Insurance
The Jr. Hornets will have the power to purchase and maintain insurance on behalf of any person who is, or was, a board member, officer, employee, or agent of the corporation, or is or was serving at the request of the corporation as a board member, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise against any liability asserted against and incurred but the person in any such capacity or arising out of the person’s status as such, whether or not the corporation would have the power to indemnify the person against such liability under the provisions of the Article.
A certificate of insurance will be provided upon request. The NYFL will provide secondary insurance.
ARTICLE XI.
Statement of Finances
Section 1: Budget
The Executive Committee will prepare and adopt a budget at its first meeting each year.
Section 2: Annual Financial Statement
The corporation will prepare an annual financial statement for distribution to board members.
Section 3: Fiscal Policy
The Executive Committee will adopt and from time to time review a fiscal policy setting out a formal procedure that will govern internal controls, the signing of checks; the obligation of funds; approval of contracts, leases, deeds and mortgages; and other significant aspects of the Jr. Hornets’ fiscal operation. The fiscal policy will ensure that the corporation will have sound financial controls that are appropriate, under generally accepted accounting principles, to its size and purpose.
Section 4: Seal
The corporation will not use a common seal. The signature of the name of the corporation by an authorized person will be legal and binding.
ARTICLE XII.
Parliamentary Procedures
Robert's Rules of Order will be the parliamentary authority for all matters of procedure not specifically covered by these bylaws.
ARTICLE XIII.
Amendments of Bylaws
These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by 2/3 affirmative majority vote of the Board of Directors then present at any regular meeting or special meeting called for such purpose, and at which quorum is present; PROVIDED THAT the proposed amendment has been provided to the Board in advance and reviewed at a prior meeting of the Board of Directors which has taken place not less than thirty (30) days prior to the meeting at which a vote is taken on the amendment, and FURTHER PROVIDED THAT, the amendment complies with the Act, does not adversely affect the corporation’s qualifications under Section 501 (c)(3) of the Internal Revenue Code of 1954, as amended, and complies with the rules and regulations of the NYFL. The Secretary or the President, at a regular board meeting, will read the amended bylaws to the membership.
ARTICLE XIV.
Statement of Nondiscrimination
The Jr. Hornets will not discriminate against any person in the hiring of personnel, election of board members, provision of service to the public, the contracting for or purchasing of services or in any other way, on the basis of race, color, sex, national origin, disabling condition, age, or any other basis prohibited by law. This policy against discrimination includes, but is not limited to, a commitment to full compliance with Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, and any subsequent amendments to these statutes.